Health & Safety Compliance Services

Ensuring workplace safety isn’t just a legal obligation—it’s essential for protecting your employees and maintaining operational success. At SEI.TECH International, we provide expert guidance to help organizations stay compliant and safe.

Legal Requirements

• Five or More Employees: A written health and safety policy is legally required.
• Fewer Than Five Employees: A written policy is not legally required but is highly recommended by the Health and Safety Executive (HSE) for clarity and compliance.

Employees must understand their roles and responsibilities within the health and safety framework and follow all procedures. Policies should be:

• Communicated during employee induction or role transitions.
• Reinforced through toolbox talks and refresher training.
• Updated and shared whenever changes are made.

 Crafting an Effective Policy

A well-crafted health and safety policy is key to protecting individuals and ensuring compliance. Under Section 2(3) of the Health and Safety at Work Act, the policy must:

• Set out the employer’s general policy on health and safety.
• Describe the organization and arrangements for implementing the policy.
• Be reviewed regularly to ensure it remains up-to-date.

The policy should be:

• Concise and written in straightforward language.
• Tailored to your specific business operations.
• Displayed prominently within your workplace.
• Signed by the Managing Director or highest-ranking employee.

Why It Matters

In the unfortunate event of a workplace accident, your health and safety policy will often be the first document reviewed. Keeping it updated and comprehensive is critical to demonstrating compliance and preventing potential liabilities.

Risk Assessments and Method Statements (RAMS)

It takes more than a good health and safety policy. Risk Assessments and Method Statements (RAMS) are fundamental documents that show a positive attitude towards hazard identification and risk control for all operations.

SEI.TECH International assists companies in developing thorough RAMS documentation that addresses the actual circumstances your staff face. Every assessment specifies:

• Possible hazards for certain jobs or environments.
• Who could be harmed and how.
• Control actions for the reduction or elimination of risks.
• Step-by-step safe systems of work (method statements)

RAMS are particularly important for sectors where personnel work in high-risk conditions, including construction, manufacturing, or maintenance. These records not only increase awareness of safety but are also regularly analysed throughout an HSE inspection. Currently, well-documented RAMS indicate your dedication to risk management and statutory compliance.

Accident Reporting and Near-Miss Monitoring

Mishaps occur, but it's how you react that sets your safety culture. Reporting processes are not merely bureaucratic; they reveal hidden issues, avoid repeat occurrences, and enhance safety measures in the long run   .

Our experts assist you in creating proper processes for:

• Recording workplace accidents, injuries, and diseases.
• Reporting RIDDOR-reportable incidents to the HSE.
• Recording and analysing near-miss incidents to identify avoidable risks.

This structured method of reporting incidents assists companies in adhering to the law while promoting transparency among employees. It also creates a more solid compliance case in the case of an HSE inspection, where records are typically asked for as proof of your diligence..

Our Health & Safety Advisor Service

SEI.TECH International offers expert health and safety advisor services to help your business navigate workplace hazards and legal requirements. In compliance with Regulation 7 of The Management of Health and Safety at Work Regulations 1999, we provide:

• Retained Health and Safety Adviser: For a modest monthly fee, our retained service provides you access to expert guidance and allows you to reference SEI.TECH International as your health and safety adviser.
• Comprehensive Support: Includes certification and the CVs of our key personnel for added credibility.
• Tailored Guidance: Our designated Point of Contact will work closely with you to understand your business goals and challenges, ensuring the solution aligns with your needs.

Let’s Build a Safer Workplace Together

Protect your team and ensure compliance with SEI.TECH International’s expert health and safety services. From policy creation to ongoing advisory support, we’re here to help you succeed.

FAQs

Q1: What's the difference between a health and safety policy and a risk assessment??

A policy sets out your overall approach to safety and what your responsibility is, whereas a risk assessment specifically highlights individual hazards in the workplace and how you intend to manage them. Both are legally significant and ought to be compatible.

Q2: Do small businesses require a formal procedure even if they don't legally have to maintain a written policy?

Yes. Yes. Even if not legally required, formal procedures help standardise safety practices, protect employees, and improve readiness during audits or inspections.

Q3: How often should health and safety documents be reviewed?

We recommend reviewing your health and safety policy and risk assessments annually—or sooner if there are changes to work processes, legislation, or personnel.

Q4: Can SEI.TECH International assist during an HSE inspection?

Indeed. As your appointed health and safety advisor, we can assist you in preparing beforehand, reacting to requests during the inspection, and taking corrective action if necessary.

Q5: Which industries can benefit most from your services?

We deal with all sectors of industry, from logistics and facilities management to education, engineering, and construction. Our service is always customised to each client's environment and legislative requirements.

Q6: If my company is failing an HSE inspection, then what?

Failing an HSE inspection can lead to enforcement action in the form of improvement notices, prohibition notices, or fines. In extreme cases, prosecution is possible. That's why possessing current policies, risk assessments, and incident records is so important. We assist you in advance so you can steer clear of these consequences.